COVID19:Due to the COVID 19 pandemic and to keep NIH employees safe, there is no in-person orientation taking place now. You may be contacted to complete additional forms via the Electronic Questionnaire for Investigative Processing (e-QIP) system. Other forms required or used in the onboarding process (e.g., the OF-306), should also be made available electronically, to the extent practicable. You will receive information regarding a virtual benefits presentation. Select the authentication certificate when prompted. ). Upon discovering a security incident, I will immediately report it in Information for managers to support staff including engagement, recognition, and performance. Forms to complete Forms are assigned based upon your appointment type (e.g. Select the 'Edit Profile' link. They will provide all applicants and new hires with a welcoming start and encouraging, well communicated understanding of job requirements and the company mission. I acknowledge my responsibility to ensure the confidentiality, integrity, performance of my official duties solely for authorized purposes. Purpose: OPM is requesting this information to facilitate onboarding activities following a job offer or invitation for pre-offer vetting, including to assess suitability, enroll in payroll and benefits, and confirm that you meet the vaccination requirement in Executive Order 14043 The site is secure. 552a. Login to USAS Onboarding through login.gov using your USAJOBS account username and password. I understand I am being granted permission to access OPM's USA Staffing Home I acknowledge my responsibility that use of this data will be HR Specialists shall request that the employee send electronic versions of all signed forms and documents via e-mail to the agency within three business days of the onboarding process. 552a) to tell you why OPM is requesting this information. I will ensure that any work performed remotely or off-site This agreement shall not nullify or affect in any manner any other secrecy or These restrictions are consistent with and do not supersede, conflict with or hbbd```b``"g|,n Your first two pay slips will be mailed to your home address. 376 0 obj <>/Filter/FlateDecode/ID[<1488D664091A344DAEA1656C0A58BF53>]/Index[363 28]/Info 362 0 R/Length 84/Prev 271865/Root 364 0 R/Size 391/Type/XRef/W[1 3 1]>>stream Resources for training to develop your leadership and professional skills. You must have JavaScript enabled to use this form. followed when accessing Personally Identifiable Information (PII) (Opens in new window) Access your personnel information and process HR actions through these systems. USA Staffing is a U.S. Government information system to be used by authorized users only. to and use of the USA Hire system and materials (including assessments) at Badging office is located in Building 31, Room 1B03. The data and documents on this system include Federal records that may contain sensitive information protected by various Federal statutes, including the Privacy Act, 5 U.S.C. We'll only use this to contact you if we have any questions. USA Staffing system, rules of behavior on the safe handling of data must be Influencing selection decisions endstream endobj 364 0 obj <. However, if you do not give us your SSN or any other information requested, we cannot process background and suitability determination actions which may prevent you from entering federal service. I understand that in cases where I may be exposed to USA Hire assessment It handles the full range of hiring flexibilities and requirements while offering expanded capabilities like onboarding and data analytics. of any USA Hire assessment). In accordance with the Behavior when signing into the system before they are granted access to USA USA Staffing's Onboarding module is a transactional system that captures data from the New Hire and HR Users to populate and generate forms. OPM will enforce the use We'll only use this to contact you if we have any questions. I will encrypt (Opens in new window) any PII data downloaded/transferred from USA Staffing on The HR Specialist should review these forms and documents and add them to the employees electronic personnel file and Official Personnel Folder. If you need additional guidance, please send questions to workforce@opm.gov. I am obligated to protect this information from unauthorized disclosure. You will log into the Onboarding system through login.gov with your USAJOBS username and password. The CBP Processing and Servicing Center (PSC) recommends new employees complete, sign, and submit their new employee forms in OM by the end of their first week of employment to prevent any issues with pay and benefits enrollment. I understand that any system user who does not comply with You can also review and update your other personal information in this area. USA Staffing is used to recruit, evaluate, assess, certify, select, and onboard more efficiently so that hiring managers are able to find mission-critical talent. Learn about our organization, goals, and who to contact in HR. We won't use your email for any other purpose. hbbd```b`` "VH`,"9A$2s I @#/iT 30}0 0' 390 0 obj <>stream Alist of acceptable supporting documents is available at the, Upload the supporting forms of identification to your USA Staffing Onboarding record for HR review under I-9 Supporting Documents Upload., Declaration for Federal Employment Form (OF-306). 996 0 obj <>stream Determining rates of qualifications among demographic groups Beneficiary forms may have been assigned to you via the Onboarding system. To continue the onboarding process for your position with the United States Federal government, NO STAFFING EXPERIENCE IS NEEDED. 0 The PSC Badging Office in your region will contact you to schedule a badging and fingerprinting appointment. disclosures that could expose confidential Government agents), and the statutes data will be informed of this agreement and will be required to comply with it. HR Systems USA Staffing USA Staffing Overview In conjunction with our parent agency, the Department of Health and Human Services (DHHS), the NIH uses an automated recruitment system to assist the Office of Human Resources (OHR) in delivering streamlined recruitment services and products to managers and administrators involved in the hiring process. used to affect staffing decisions. Updated 11/4/2020 Version 7 | 3 Task Beginning Status Trigger(s) New Status Default Owner Notify Applicants Of Referral Disposition . 969 0 obj <> endobj I understand that access to the USA Hire assessments must be restricted The USA Staffing Onboarding system is used by NIH New Hires to: For information regarding completing your new hire paperwork, visit the Completing your new hire paperwork in USA Staffing Onboarding page. I An official website of the United States government. Rating. of my employment. OPMs Staffing System for Federal Agencies. data or until termination of my employment. The loss of PII can result in In general, most companies see onboarding as a cyclical process with continuous effort across multiple employee touchpoints, from recruitment to employee appreciation. The above provisions of this memorandum may be implemented by agencies for the duration of the current national emergency or until further notice. New Hire Guide for process during COVID19. Determining rates of demographic representation in hiring or merit promotion selections Form I-9: In addition, agencies should be aware that on March 20, 2020, the U.S. Department of Homeland Security (DHS) issued guidance about flexible submission of the Form I-9. Let us know if you can't find the information you need, have a suggestion for improving this page, or found an error. USA Staffing customers benefit our shared service model, which includes a user community of more than 70 agency customers sharing their HR knowledge. USA STAFFING - Great Government Starts Here, Office of Management and Budget (OMB) Memorandum Login to USAS Onboarding through login.gov using your newly created USAJOBS account. Authority: OPM, via USA Staffing, is authorized to collect the requested information pursuant to sections 1104, 1302, 3301 - 3320, 3361, 3393, and 3394 of Title 5 United States Code . New Hire entry-on-duty (EOD) forms are transmitted from USA Staffing Onboarding to their electronic Official Personnel Folder (eOPF) for housing. HR Systems USA Staffing USAS Onboarding FAQs FAQs What name should New Hires use in Onboarding? information in a manner consistent with its sensitivity. formal agreement or contract denoted above. Transhare subsidies OR parking permit (if needed), Enroll as an NIH Leave Bank member to receive a waiver of the current leave years membership contribution, For questions, contact your Benefits Contact. changes in my job responsibilities may require my access to be modified or NIH employee orientation is being conducted virtually. Purpose: OPM is requesting this information to facilitate onboarding activities following a job offer or invitation for pre-offer vetting, including to assess suitability, enroll in payroll and benefits, and confirm that you meet the vaccination requirement in Executive Order 14043. Influencing the decision to use or not use a referral list of applicants After youve created a login.gov account and completed your USAJOBS account [or profile], locate the first email your HR point of contact sent you (tentative offer). At the conclusion of the current national emergency, each agency should hold an in-person swearing-in to ratify actions taken in the interim by employees who were sworn in virtually. USA STAFFING: Once you login to USA STAFFING, find the 'My Profile' section of the main page. Executive Order 12356; Section 7211 of Title 5, United States Code (governing I understand that I am accountable for USA Staffing's Onboarding module is a transactional system that captures data from the New Hire and HR Users to populate and generate forms. Greater Atlanta Area. As noted in the guidance, Employers who avail themselves of this option must provide written documentation of their remote onboarding and telework policy for each employee. Agencies should keep a record of their overarching policy and procedure surrounding this process, to be made available to DHS if requested. Note: Beneficiary forms may have been assigned to you via the Onboarding system. Effects of Not Providing the Information: Providing this information is voluntary. New Employee Forms Completed on the First Day Employment Eligibility Verification (I-9 with E-Verify) All access or use of this system constitutes user understanding and acceptance of these terms and constitutes unconditional consent to The HR specialist or designee will review all electronic documents collected as part of the onboarding process and add them to the employees electronic personnel file and Official Personnel Folder. Unauthorized user attempts or acts to (1) access, view, upload, change, or delete information on this system, (2) modify this system, New Hires should use their full legal name (including Middle name, if applicable) as it appears on their Driver's License or Social Security card. %%EOF We have also supplied you with further resources about employee benefits including healthcare plans, life insurance, and retirement planning. endstream endobj 970 0 obj <. Diversity, Equity, Inclusion, and Accessibility, Multi-Agency Policy Advisory Council (MPAC), Dashboard view with workload management and tracking, Mobile-friendly applicant and new hire interfaces, Customizable assessment package templates, Eligibility and announcement item libraries, One-click applicant notifications and notification template libraries, Detailed, visible audit trail of user actions, Real-time end-to-end reporting on key metrics like time to hire and applicant flow data, Interconnections with agency HR IT systems including request processing, new hire, and data self service, Competency networks including OPM Competencies and Item Library, Applicant scoring based on tasks or competencies, Ability to collaborate with hiring managers through electronic reviews, Onboard new hires selected with or without USA Staffing, Manage and complete post-selection activities, User-friendly data collection using simple and dynamic questionnaires, Includes standard government-wide forms identified by, Electronically transmit documents to eOPF. 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